Documents To Go Review: Create, Edit and Sync Microsoft Word and Excel Docs

Commuting allows me to get a ton of work done, however, I’m always trying to figure out inventive ways to save my work. Most often I write my articles, homework or other documents to myself in an email, copy and paste in when I get back to my computer and then turn it into a full-fledged document. This always presents problems though because it’s never formatted properly, the font always needs to be changed and I have no way of changing the paragraph alignment or spacing. There are apps for everything else, I’ve always said, so shouldn’t there be a Microsoft application? Well, DataViz, Inc. has created one that I find fits my needs quite well. It’s called Documents To Go and costs $9.99.

When you open the application, it shows two folders. These allow you to keep files on your iPhone and also to sync them with your Desktop, and best of all it actually works. In order to set up the desktop sync, you need to register within the application for a desktop application to be sent to your email. It’s free and takes about 5 minutes.

Once you download the application for your desktop, you must move it to the applications folder and then you can begin working with it.

Connect your iPhone to a wireless network before proceeding with the next few steps. Then open the application. You do not have to keep it in the dock in order for it to work as it creates a sync folder on your desktop once you complete the next five steps.

As you open the application, it prompts you to setup a device, which you can do by going to the menu bar and selecting devices. Then you must open the application on your iPhone and click settings in the upper left hand corner, and then select add new desktop. It looks like this:

Once you go through the next few steps, the desktop application asks you to provide a PIN from the mobile application. Then it asks you to select the folders from your computer that you would like to sync with your iPhone. I chose several folders and it took about 5 minutes to upload. You can choose folders with images, excel sheets and word documents. Additionally you can view PDF files, but there are other applications in the iTunes store specifically dedicated to that, which do a better job of allowing you to view PDF documents. Ultimately you will see this screen which shows that the process is finished.

Now you can upload documents and sync ones created on your phone, from anywhere where Wifi is available. That is one of the cons of this device. You cannot sync to your desktop unless you iPhone and Mac are connected to the SAME wifi network. However, you can save your documents and edit them from anywhere.

The document editing allows you to change alignment, font, font colors, and also to highlight in a variety of colors. Additionally you can copy, paste, bold the font, italicize it, and underline it. This makes editing a breeze. The font colors provided are: black, three shades of grey, white, red, several shades of green, blue and pink, and a purple. You can also change the font to Arial, Calibri, Cambria, Courier New, Symbol, Times New Roman and Wingdings. Font sizes range from 8-72. You can also minimize the tool bar in order to provide a clear screen for writing and editing. The application also works in landscape mode.

All in all, despite it’s few faults, this product does exactly what it says it does– creates, edits and syncs Microsoft Word and Excel documents via iPhone and Mac.

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